Auto Import: Monitored Locations

Overview

The PSIcapture Auto Import: Monitored Locations product area controls the locations which the Auto Import Processor watches for files that meet your configuration criteria. When files are found, they are moved into the specified batch storage locations and queued up as a batch. If Workflow Auto Processing is enabled, the batch can also be automatically processed after being queued by the Auto Import Processor. Explore the article below to determine how best to configure a monitored location for your Auto Import Processor. 

Add Monitored Location: Local or Network

Path

Users can add one or more directory paths or UNC paths to monitor for each Capture Profile.

• NOTE: For multi-workstation configurations that employ network stations and monitor shared network locations, use a UNC path, i.e. \\PCname\Location as the Path.
• Additionally, it is recommended that UNC paths be used where possible. If more than one station is in "Stand Alone" mode, or if two different Capture Servers attempt to monitor the same directory, only one (the first) will be able to monitor that directory.

Image Extensions

The filetypes to monitor can be specified.

• The image extensions displayed are the defaults.
• By clicking the "ellipse" button, users can add extensions not listed or remove extensions for unmonitored file types.

Authorization

• Users can enter username and password credentials for folders that have limited access.
• NOTE: Credentials used for network resources will override impersonation settings on the Auto Import Service.

Add Monitored Location: SharePoint (WebDAV)

Server/Path

Enter the Sever/Path to be monitored. 

• Example: http://mysharepoint.domain.com/library or http://domain.sharepoint.com/sites/testsite
• NOTE: Dragging files into a WebDAV folder will NOT make the files available to Auto Import. These files must be published.

Image Extensions

• The image extensions displayed are the defaults.
• By clicking the "ellipse" button, users can add extensions not listed or remove extensions for unmonitored file types.

Authorization

• Users can then enter the valid credentials for logging in to SharePoint.
• NOTE: If the user must have access to multiple locations, or permissions are restricted, you may need to set the user to a Site Collection Administrator.

Is SharePoint Online (Office 365) Site? - Check this box if using a SharePoint Online or Office 365 installation.

Add Monitored Location: RightFax

• Server Address 
  Enter the address of the RightFax server and use the connect button test the connection.
• Queue Path
  The Queue Path is a storage location where images are moved out of RightFax before being processed by PSIcapture.
• Authentication
  Select between Windows Authentication or manual entry of a user name and password.
• Users / Folders
  Allows the user to select which RightFax users and folders to monitor for incoming faxes.
• Faxes
  Select between Incoming, Outgoing, or Both as well as which flag to set on processed files. Optionally, users can decide whether or not to ignore processed flags when importing.

Add Monitored Location: Email

Add a Monitored Email Inbox

IMAP URL

Under Connections Settings section, Fill in your email server’s IMAP URL.

• This is often mail.domain.com, e.g. mail.office365.com
• If you do not have this information, please contact your IT administrator.

IMAP Port 

Fill in your email server’s IMAP port number.

• For standard IMAP email, use port 143.
• For secure IMAP email, use port 993 and select the check box labeled “This server requires SSL”
• If your email server uses a custom port, please enter this value instead.

Authorization 

• Enter the credentials (username and password) of the email mailbox to be monitored.
• Alternately, if you would like to use the Windows credentials of your workstation to authenticate with, select the checkbox labeled “Use Integrated Windows Authentication”.
• Click the Connect button. If successful, you will receive a success notification.

Additional Information

From here, you can add Monitored Folders, edit the File extensions to monitor, and adjust the Processing type and Queue path accordingly.

For more information on configuring these areas, see the link below:

Click Here for a full walkthrough of Email Connector

Additional Auto Import Settings

Monitor Subdirectories

Selecting this option will allow the system to monitor all subdirectories which fall under the monitored directories.

• Subdirectories Only
  PSIcapture will only import the content of subdirectories/child folder and ignore all other files in the monitored directory.
• Create a Batch for Each Immediate Subdirectory
  A new batch will be created for each subdirectory regardless of file or page count.
• Use Directory Name as Batch Name
  This option creates a batch named exactly as the folder name.
• Parent Directory Levels to Include in Batch name
  This option allows users to determine which parent directory names to add to the batch name based on hierarchy (levels).
• Delete Empty Subdirectories After Processing
  As described this option deletes any subdirectories after the Auto Import process has completed.

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